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When I Work


When I Work

Software Overview

When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts.

When I Work lets users manage schedules and track time on mobile devices using native and browser-based apps. Employees get mobile alerts when their schedules change, and they can request shift changes or time off using the app. Managers are notified when employees make time-off requests and can approve them online. Users can import employee data from spreadsheets or CSV files and help avoid schedule conflicts. Communication methods such as group email services and custom texting are also supported.

When I Work integrates with payroll providers such as Gusto, QuickBooks and ADP and is suitable for businesses of multiple sizes. Pricing is per month. Support is offered via online videos, documentation and ticket.

When I Work Functionality

  • Employee Scheduling

  • HCM

  • Time & Attendance

  • Time Clock

  • Vacation Tracking

  • Workforce Management

Business Meeting

Is When I Work right for your business?

Talk to one of our independent HRIS Selection Consultants to determine if When I Work is right for your organization.

Our Consultants will assess your needs and budget, as well as explain When I Work capabilities, limitations and reporting features.

Our HRIS Selection Consultants can manage the entire RFP process, from needs assessment to contract negotiation.

  • Defining the requirements

  • Researching potential applications

  • Request for proposal (RFP)

  • Response evaluation

  • Product demonstrations

  • Re-evaluation

  • Reference checks

  • Second demonstration

  • Product selection

  • Contract negotiation

Hiring Consultants with When I Work experience?

Talk to one of our specialist HRIS Recruiters to discuss your When I Work requirements. HCM Consultants has extensive experience sourcing a broad range of Consultants for all types of HRIS projects, maintenance support and BI Reporting.

  • Functional Consultants

  • Technical Consultants

  • Implementation Consultants

  • Subject Matter Experts

  • Project Managers

  • BI / Reports Developers

  • Systems Administrators

  • Maintenance Support

Team Meeting

When I Work Consulting Jobs

We're always on the lookout for Consultants with specialist When I Work skills. Whether you're a highly experienced SME, or you're just starting out in the world of professional consulting, we would like to hear from you.

Our clients requirements can vary from project to project, offering consultants interesting and rewarding opportunities:

  • Full time and part time opportunities.

  • Long term and short term assignments. 

  • Onsite or remote work. 

Interested in writing a review?

Experienced with When I Work and willing to write a review? Please take a few minutes to complete a short survey regarding your experience with When I Work. Your feedback is important and can help clients when deciding to purchase When I Work.

Consultants who complete the survey can also offer clients their services when implementing or supporting When I Work.

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